Bennis Inc. | 7 Tips to Stop Procrastination
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7 Tips to Stop Procrastination

Woman in computer room with feet up thinking

It’s funny how procrastination works. It feeds upon insecurities, negativity and frustration. Procrastination quite literally makes mountains of molehills. Would you believe I found myself procrastinating writing this very article? Sometimes writing comes easy to me, other times I am distracted by something as small as dust floating by.

I don’t think there is one person who hasn’t experienced procrastination at some point in their life. This inspired me to share a few tips I often use to stop procrastination and to start getting things done. Here they are!

Be realistic with your time

One of the biggest reasons why people procrastinate is because they underestimate the time it will take to complete a task. They lead themselves to believe it will only take an hour or two, when realistically it’s an all-day assignment. In return, this causes you to become overwhelmed by and frustrated with the task at hand. Be realistic with the time it will really take. Maybe it is a 3-day project, but knowing that will allow you to properly manage expectations and to get in the zone to get it done.

Choose a smart work environment

Another good piece of advice to stop procrastination is to pick the right work environment. This will depend upon your personality, so think about the setting where you tend to get the most, uninterrupted work done. For me, this is a calm and completely silent setting. There’s no background noise, the lights are dim and there are no other people. Did I mention I’m an introvert? This isn’t ideal for everyone. I know a lot of people who can’t work when it’s silent. They actually need background noise, bright lights and other people to drive their energy. To each their own! Learn what works for you and replicate that work environment the best you can when you need to get in the zone.

Put it on your calendar

Next, pick a specific day and time that you plan to tackle the seemingly insurmountable project and put it on your calendar. Block out time that you can dedicate solely to this task and make it a commitment. If you can treat a project like a meeting or conference call, meaning you don’t schedule something else during this time and you show up on time, you will have a far better shot at knocking it out in one fail swoop.

Start your day with the hardest task

I’ve written about “eating a frog” for breakfast, and by that I mean taking your least favorite task of the day and getting it done first. Why? First, it ensures it gets done even if nothing else does. Second, once you tackle the thing you’re looking forward to least, everything else seems easy. By starting your day with the hardest task, you’ll go on to conquer the world!

Shut out distractions

When it’s really crunch time and you need to get something done, don’t allow any distractions to interfere. For some people, this may mean burying your phone under a heap of laundry and turning off your computer’s wifi. You may even need to leave the office and head outside or to a library just to avoid phone calls and small talk. Procrastination will make everything in the world, but the task at hand, a welcome distraction, unless you make an effort to shut it out. Don’t rely on your own self-control; do what you can to eliminate even the potential for distraction.

Set mini deadlines

If you’re task is exceptionally large, you may need to set mini deadlines to make it less daunting. Section it out so that you create smaller tasks that build upon each other to get you to the finish line. This also gives you obvious breaking points so that you can step away, refresh your mind and come back with a renewed focus.

Get excited about it

Finally, change your frame of mind about the task. You’re likely procrastinating because you’re intimidated by the task or you just really don’t want to do it. Dig deep and put a positive spin on it, even if the only positive is that it will be off your shoulders. Convince yourself that you’re going to knock it out of the park. Get excited for the finished product and the sense of accomplishment you will soon feel. A little positive self-talk will go a long way toward breaking through that procrastination!

Have you fallen victim to procrastination? Share the tips you’ve used to overcome it!

Stephanie Shirley

stephanie@bennisinc.com